UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C. 20549
FORM 8-K
CURRENT REPORT
Pursuant to Section 13 or 15(d) of the
Securities Exchange Act of 1934
Date of Report (Date of earliest event reported): May 4, 2010
ICF International, Inc.
(Exact name of registrant as specified in its charter)
Delaware | 001-33045 | 22-3661438 | ||
(State or other jurisdiction of incorporation) |
(Commission File Number) | (I.R.S. Employer Identification Number) | ||
9300 Lee Highway, Fairfax, Virginia | 22031 | |||
(Address of principal executive offices) | (Zip Code) |
Registrants telephone number, including area code: (703) 934-3000
Not Applicable
(Former name or former address, if changed since last report.)
Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the filing obligation of the registrant under any of the following provisions:
¨ | Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425) |
¨ | Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12) |
¨ | Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR 240.14d-2(b)) |
¨ | Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c)) |
Item 5.05 | Amendments to the Registrants Code of Ethics, or Waiver of a Provision of the Code of Ethics |
On May 4, 2010, the Board of ICF International, Inc. (the Company) adopted a new Code of Business Ethics and Conduct (the Code). The new Code, which updated and superceded the Companys prior code, is a code of ethics consistent with Item 406(b) of Regulation S-K and is applicable to all officers, directors and employees of the Company. Among other items, the Code expanded the sections in relation to personal conflicts of interest providing specific examples for employees, and also greatly expanded its discussion regarding gift acceptance and giving in both a government and non-government context. A copy of the Code is attached hereto as Exhibit 14.1. The Code is also posted on the Companys website at www.icfi.com.
Item 8.01 | Other Events |
On May 4, 2010, the Companys Board also adopted an amended set of Corporate Governance Guidelines (the Guidelines) designed to take into account revisions to Board Committee charters and other developments adopted since the Guidelines were initially adopted in March 2009. A copy of the Guidelines are attached hereto as Exhibit 99.1. The Guidelines are also posted on the Companys website at www.icfi.com.
Item 9.01 | Financial Statements and Exhibits |
(d) Exhibits
14.1 | Code of Business Ethics and Conduct | |
99.1 | Corporate Governance Guidelines |
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned hereunto duly authorized.
ICF International, Inc. | ||||
Date: May 7, 2010 | By: | /s/ Ronald Vargo | ||
Ronald Vargo | ||||
Executive Vice President and Chief Financial Officer |
Exhibit 14.1
ICF INTERNATIONAL, INC.
CODE OF BUSINESS ETHICS AND CONDUCT
(ADOPTED MAY 4, 2010)
A MESSAGE FROM THE CEO
Dear Colleagues:
U.S. laws and regulations place an emphasis on appropriate business ethics and integrity. Our philosophy has been, and always will be, to sustain the highest possible business ethics in the pursuit and performance of the Companys business.
This document contains the Companys Code of Business Ethics and Conduct. Because no one document can provide specific guidance for all situations encountered in daily business operations, I encourage you to bring any questions regarding the interpretation of this Code or concerns regarding compliance to the immediate attention of your manager or the Companys Compliance Committee.
To ensure that we live up to the ideals exemplified by this Code, we all have certain duties and responsibilities. As a minimum, all employees must:
| conduct themselves in accordance with the highest ethical standards, |
| know and comply with this Code and annually certify such compliance, |
| be alert to potential violations of this Code, |
| report all suspected violations of this Code, and |
| cooperate with investigations of potential non-compliance with this Code. |
All employees who in good faith report suspected violations of this Code or other wrongdoing will be protected from retaliation.
Finally, if you ever believe that you or one of your colleagues may have done something not in accord with this Code, please come forward. Covering something up only will make a bad situation worse.
Thank you for observing this Code and protecting the Companys integrity.
/s/ Sudhakar Kesavan |
Sudhakar Kesavan |
Chairman and CEO |
ICF International, Inc. |
TABLE OF CONTENTS
Page | ||
Ethical Conduct and this Code |
1 | |
Applicability |
1 | |
Responsibility and Accountability |
1 | |
Ethical Conduct |
2 | |
Compliance with Laws |
2 | |
Ethics in the Workplace |
2 | |
Equal Opportunity |
2 | |
Anti-Discrimination and Anti-Harassment |
2 | |
Drug-Free Workplace |
3 | |
Dealing with Information and Other Assets |
3 | |
Classified Information |
3 | |
Protection of Intellectual Property and Sensitive Information |
3 | |
Protection and Use of Company Assets |
3 | |
Use of Software |
4 | |
Government-Furnished Property |
4 | |
Procurement |
4 | |
Truth In Negotiations Act (TINA) |
4 | |
Procurement Integrity |
4 | |
Relationships with Suppliers, Vendors and Business Partners |
4 | |
Hiring of Government and Former Government Employees |
5 | |
Conflicts of Interest and Gifts |
5 | |
Personal Conflicts of Interest |
5 | |
Organizational Conflicts of Interest |
6 | |
Gifts - General |
6 | |
Giving Gifts to Non-Government Recipients |
7 | |
Giving Gifts to Government Recipients |
7 | |
Accepting Gifts by Employees Involved in Procurement |
8 | |
Accepting Gifts by Employees Not Involved in Procurement |
8 |
i
TABLE OF CONTENTS
(continued)
Page | ||
Financial Matters |
9 | |
Timekeeping |
9 | |
Company Records |
9 | |
Financial Reporting |
9 | |
Insider Trading |
10 | |
Dealing with Others |
10 | |
False Claims/False Statements |
10 | |
Commissions and Other Contingent Fees |
10 | |
Avoidance of Restrictions on Trade |
10 | |
Lobby and Political Contributions |
11 | |
Lobbying Activities |
11 | |
Political Contributions |
11 | |
Doing Business Around the World |
11 | |
International Business |
11 | |
Export Controls |
11 | |
Foreign Corrupt Practices Act (FCPA) |
12 | |
Restrictive Trade/Boycotts |
12 | |
Combating Trafficking in Persons |
12 | |
Administration and Enforcement of this Code |
12 | |
Administration and Interpretation |
12 | |
Obtaining More Information |
12 | |
Obligation of Employees to Report Violations |
13 | |
Investigation of Misconduct |
13 | |
Waiver of this Code |
13 | |
Amendment of this Code |
14 |
ii
ICF INTERNATIONAL, INC.
CODE OF BUSINESS ETHICS AND CONDUCT
Ethical Conduct and this Code
Applicability
This Code of Business Ethics and Conduct (Code) applies to all officers, directors and employees of ICF International, Inc. and its subsidiaries (the Company) and to all of its business activities. This Code shall be incorporated into all contracts with individual consultants whom the Company engages to perform services for its customers, and they shall be expected to comply with this Code. As used in this Code, employees shall include such individual consultants and non-employee members of the Companys Board of Directors.
Responsibility and Accountability
Responsibility for the Companys commitment to integrity rests with each employee. All employees are expected to:
| Adhere to the highest standards of ethical business conduct |
| Know and comply with this Code and our other corporate policies and procedures |
| Maintain a work environment that encourages open and honest communication regarding ethics and business conduct issues and concerns |
| Avoid placing, or seeming to place, pressure on employees that could cause them to deviate from acceptable ethical behavior |
| Seek advice and guidance when unsure of a specific action |
| Report suspected violations of this Code |
Employees who violate this Code will be subject to disciplinary action up to and including termination of employment. Violations also may result in civil or criminal penalties. An employee who witnesses a violation and fails to report it may be subject to discipline, and a manager may be subject to discipline to the extent that a violation reflects inadequate oversight.
The Company strictly prohibits retaliation against employees who report what they believe in good faith to be a violation of this Code or any law or regulation applicable to the Company, who assist another in making such a report, or who cooperate with an investigation of any such violation. Such retaliation will result in disciplinary action up to and including termination of employment.
Ethical Conduct
The Company aspires to conduct its business in accordance with uncompromising ethical standards and in full compliance with all laws and regulations. As a government contractor, the Company has a special role as a steward of public resources. In the course of conducting Company business, integrity must underlie all Company relationships. The Company expects every employee to adhere to high ethical standards, promote ethical behavior, and be honest and forthright in dealings with one another as well as with customers, vendors, suppliers, business partners, competitors, and the public. Employees must not engage in conduct or activity that may raise questions as to the Companys honesty, impartiality, or reputation or that otherwise may cause embarrassment to the Company. Every action should be judged by considering whether it is legal, fair to all concerned, in the best interests of our stockholders, employees, customers, and other stakeholders, and able to withstand public scrutiny.
Compliance with Laws
The Company and its employees must obey all applicable laws and regulations that affect the Companys business. Some of the more common laws and regulations are discussed in this Code. Although the Company does not expect its employees to be experts in legal matters, each employee is responsible for being familiar with the laws governing his or her areas of responsibility. If you have a question concerning the application of any law or regulation to a contemplated action, it is your responsibility to seek guidance from your manager. As used in this Code, the term manager refers to your direct supervisor, lead reviewer or division, group or department leader.
Ethics in the Workplace
Equal Opportunity
The Companys policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, physical or mental disability, or veteran or any other status or classification protected by applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, transfers, promotions, terminations, compensation, and benefits.
Anti-Discrimination and Anti-Harassment
The Company is committed to maintaining a work environment free from all forms of discrimination and harassment. In keeping with this commitment, the Company will not tolerate discrimination or harassment by anyone, including a manager, co-worker, supplier, vendor, consultant, visitor, or customer of the Company. Harassment consists of unwelcome conduct, whether verbal, physical or visual, that is based upon a persons protected status, such as race, color, religion, national origin, sex, age, or physical or mental disability. All employees are responsible for helping assure that we avoid harassment in the workplace and immediately reporting any harassment experienced or witnessed.
2
Drug-Free Workplace
Our policy is to provide a working environment free of the problems associated with the use and abuse of controlled substances or alcohol. The distribution, dispensing, possession or use of illegal drugs or other controlled substances, except for approved medical purposes, at any Company office or site where Company employees are engaged in work-related activities is strictly prohibited. In no event should any employee be under the influence of illegal drugs or controlled substances (other than controlled substances approved for medical purposes) while present at any such office or site. Alcohol shall not be consumed on Company premises except as authorized during Company-sponsored events.
Dealing with Information and Other Assets
Classified Information
All classified national security information (also called classified information) must be handled and safeguarded in strict compliance with U.S. government-mandated procedures.
Protection of Intellectual Property and Sensitive Information
It is essential for all employees to safeguard the Companys trade secrets and sensitive information and to refuse any improper access to trade secrets and sensitive information of any other company or entity, including our competitors. Company proprietary information must not be discussed with others within the Company, except on a strict need-to-know basis. If there is a need to disclose Company trade secrets or sensitive information to any person outside the Company, such disclosure must be done only in conjunction with an enforceable non-disclosure agreement. Similarly, the Companys rights in its technology and products must be protected by use of appropriate agreements whenever such technology and/or products are used, transferred, or disclosed. For the purposes hereof, sensitive information also includes information relating to Company employees and other persons or entities that the Company is obligated by law or agreement to maintain in confidence.
Protection and Use of Company Assets
All employees are responsible for the protection and appropriate use of Company assets, which include physical assets as well as intellectual property and sensitive information. Although Company assets are intended to be used only for legitimate business purposes, it is recognized that occasional personal use by employees may occur without adversely affecting the Companys interests. For example, employees may occasionally use Company computers to send and receive personal e-mail and Company telephones to make or receive personal, local telephone calls, as long as such activity does not interfere with the Companys business and adheres to the Companys policies for appropriate communication. The Company reserves the right to access, review, delete, disclose, or use any employee personal communications and other material stored in Company computers or telephones, and thus employees should not have any expectation of privacy with respect to such communications and material.
3
Use of Software
Employees shall use all software only in accordance with the terms of the Companys license agreements or other contracts under which the software is supplied. Company licensed software may not be copied or provided to any third party unless authorized under the applicable license agreement.
Government-Furnished Property
Government-furnished property shall be used, maintained, accounted for, and disposed of in accordance with the applicable contract requirements and government laws and regulations.
Procurement
Truth In Negotiations Act (TINA)
The Company must comply fully with TINA in the conduct of its U.S. government business. The purpose of TINA is to give the government an effective means of negotiating a fair and reasonable price. TINA requires disclosure of cost or pricing data and certification that such data are accurate, complete, and current. Employees involved in negotiating government contracts and subcontracts must ensure that all cost and pricing data, communications, and representations of fact are accurate, complete, current, and truthful.
Procurement Integrity
During the conduct of any procurement, the Company must not solicit or accept from any source any proprietary or source selection information regarding that procurement. This prohibition begins with the development, preparation, and issuance of a solicitation and concludes with award of a contract, a contract modification or extension. As used herein, proprietary information includes information contained in a bid or proposal, cost or pricing data, and any information submitted to the government by a contractor and properly designated as proprietary. Source selection information includes such information as listings of offeror and prices, listings of bidders prior to bid opening, source selection plans, technical evaluations of proposals, competitive range determinations, rankings (except for sealed bidding), source selection board reports and evaluations, source selection advisory board recommendations, and other information determined by the head of the agency or contracting officer to be information that could jeopardize the integrity or successful completion of the procurement if disclosed.
Relationships with Suppliers, Vendors and Business Partners
Integrity and fair dealing are core components of our business practices. All suppliers, vendors, and other business partners should be treated fairly and uniformly in accordance with the Companys established purchasing policies and procedures. Employees must not engage in any activity prohibited under anti-trust laws, including boycotting, price-fixing, refusal to deal, price discrimination, or disparate treatment of suppliers. Paying bribes, accepting kickbacks, and obtaining or using third-party insider information in dealings with suppliers, vendors and business partners are expressly prohibited and will not be tolerated.
4
Hiring of Government and Former Government Employees
There are laws and regulations that apply to hiring or retaining a government or former government employee as an employee or consultant of the Company and that restrict employment discussions with government employees who are designated as procurement officials. In order to avoid violating any of these laws and regulations, Company employees shall not conduct any discussions regarding future employment with, or make any offer of future employment to, any government employee without first clearing such action with the Companys Chief Operating Officer (COO) and legal counsel. Company employees who are former government employees are personally responsible for complying with any post-government employment restrictions on their activities.
Conflicts of Interest and Gifts
Personal Conflicts of Interest
Each employee has the legal duty to carry out his or her responsibilities with the utmost good faith and loyalty to the Company. A personal conflict of interest occurs when your own interests (for example, financial gain, career development, or reputation advantage), or those of your immediate family, interfere in any way or even appear to interfere with the Companys legitimate business interests or your ability to make objective and fair decisions when performing your job. Immediate family members include your spouse or former spouse; parents, step-parents, and grandparents (of both you and your spouse); children, stepchildren, and grandchildren (of you and your spouse) and their spouses; siblings and their spouses; and any others living in your household. In order to avoid potential conflicts of interest, employees should avoid any activity that could reasonably be expected to put them in a conflict situation.
Although not every situation contrary to this policy can be listed here, the following situations are prohibited:
| Using for personal gain any business opportunities that are identified through your position with the Company |
| Using Company property, information, or position for personal gain |
| Placing Company business or recommending that Company business be placed with an entity owned or controlled by a Company employee or his or her immediate family (as defined above) |
In addition, persons who are employees of the Company are prohibited from the following:
| Having a personal interest or potential for gain in any Company transaction (excluding commissions or bonuses payable in accordance with a Company-approved compensation plan or agreement) |
| Competing against the Company or providing assistance to a competitor against the Company |
5
| Serving as a consultant to or as a director, trustee, officer, or employee of a company, organization or government agency that competes or deals with or is a supplier or vendor to or customer of the Company |
| Holding a significant financial interest (other than ownership of stock of a publicly held company where the amount owned is both less than 1% of the stock outstanding and worth less than $50,000) in a company doing business with or competing with the Company if you are in a position to influence the Companys business transactions with that company |
| Maintaining employment or any other relationship with another organization, or engaging in any other business or activity, that adversely affects your job performance at the Company |
Non-employee members of the Board of Directors are subject to advance notice and reporting requirements imposed from time to time by the Boards Governance and Nominating Committee that supplement disclosure required under the rules of the Securities and Exchange Commission and exchanges on which the Companys stock is traded.
If you are in doubt whether a situation or certain activity constitutes a conflict of interest, it is your responsibility to seek guidance from your manager.
Organizational Conflicts of Interest
An organizational conflict of interest occurs when, because of the Companys other activities or relationships with other persons, the Company is unable or potentially unable to render impartial assistance or advice to a client, the Companys objectivity in performing the contract work is or might be otherwise impaired, or the Company has an unfair competitive advantage. For example, an organizational conflict of interest may result when the nature of work performed by the Company on one contract (such as developing a specification) creates an actual or potential conflict of interest on a future procurement or contract opportunity. It is the responsibility of each employee to recognize and report to his or her manager any activities or relationships that might create an organizational conflict of interest so that the Company can take appropriate actions to avoid any such organizational conflict.
Gifts - General
A gift can be anything of value, including goods, services, favors, meals, trips, hospitality, and sports or entertainment tickets, and is sometimes referred to as a business courtesy. The purpose of gifts in a business setting is to create goodwill and sound working relationships, not to gain an unfair advantage. Unfortunately, giving and accepting gifts can create the perception that favors were granted in order to influence business judgment, which can damage the Companys good name and our standing in the community. Therefor, except as provided herein, employees shall not give gifts to the Companys customers or accept gifts from the Companys suppliers, vendors, or business partners.
6
In no instance shall a gift be given or accepted if it would violate law, regulation, or the policies of the Company or the recipient or cause embarrassment to or negatively reflect on the Companys reputation. The Companys policies regarding giving and accepting gifts also apply to your immediate family (including your spouse or former spouse; parents, step-parents, and grandparents (of both you and your spouse); children, stepchildren, and grandchildren (of you and your spouse) and their spouses; siblings and their spouses; and any others living in your household).
If you have any questions about the propriety of giving or accepting a gift, contact your manager or the Compliance Committee for guidance. Waivers of the Companys policies regarding giving and accepting gifts must be submitted to the Compliance Committee for approval by the Companys CEO. Also refer to the section of this Code entitled Waivers of this Code.
Giving Gifts to Non-Government Recipients
Employees may give gifts of reasonable value to persons not employed by the government in support of the Companys business activities, provided both of these conditions are met:
| The gift is not for any improper purpose and does not violate any law or regulation or the standards of conduct of the recipients organization |
| The gift is consistent with marketplace practices, is infrequent in nature, is not lavish or extravagant, and is in good taste |
Employees are prohibited from giving gifts to a non-government person that individually (or when combined with other gifts to the same person during the calendar year) have a market value of $250.00 or more.
Giving Gifts to Government Recipients
What is acceptable in the commercial business environment may be entirely unacceptable in dealings with government officials in the United States and other countries. There are strict laws that govern providing gifts to government officials. Even a seemingly innocent gift to a government official might be improper and a violation of law. These laws are complex, and what is and is not permitted is not always intuitive.
U.S. Government Employees
Employees may not offer or give anything of value to federal government employees, except:
| Company advertising or promotional items of nominal value (generally $20.00 or less) such as a pen, key chain, coffee mug, water bottle, visor or similar item displaying the Company logo |
| Modest refreshments such as soft drinks, coffee, and donuts on an occasional basis in connection with business activities (unless expressly prohibited by contract) |
7
| Gifts, other than transportation, having an aggregate value of $20.00 or less per occasion |
When combined, the value of all gifts to a particular government employee from the Company and its employees may not exceed $50.00 in a calendar year. Although it is the responsibility of the government employee to track and monitor these thresholds, you must not knowingly give gifts exceeding the $20.00 and $50.00 limits.
State and Local Government Employees
Employees of state and local government departments or agencies are subject to a wide variety of laws and regulations. You may give gifts of reasonable market value to employees of state or local government in support of business activities, provided such practice does not violate any law or regulation or the standards of conduct of the recipients organization. It is your responsibility to know the prohibitions or limitations of the recipients organization before offering any gift.
Foreign Government Employees
Anti-corruption laws of the United States and other countries in which the Company does business restrict offering or giving gifts to any foreign official, any foreign political party or official of a foreign political party, or any candidate for foreign political office. Also refer to the section of this Code entitled Foreign Corrupt Practices Act (FCPA). Gifts should be consistent with local, customary business practices and must be legal not only under U.S. law but also in the local jurisdiction. Employees involved in the Companys international business are expected to be familiar with applicable laws.
Accepting Gifts by Employees Involved in Procurement
Employees who buy goods or services for the Company (including employees who manage subcontracts or are in a position to influence the Companys purchases) must treat all suppliers fairly and avoid even the appearance of favoritism. Such employees may not accept gifts from suppliers, except advertising or promotional items of nominal value (generally $20.00 or less) such as a pen, key chain, coffee mug, water bottle, visor or similar item displaying a companys logo.
Accepting Gifts by Employees Not Involved in Procurement
Although employees may not use their positions with the Company to solicit or obtain gifts, it is permissible to accept unsolicited gifts provided all of the following conditions are met:
| Acceptance will foster goodwill and successful business relations |
| The gifts are consistent with customary business practices and are not lavish or extravagant under the circumstances |
| The gifts are not frequent and do not reflect a pattern or the appearance of a pattern of frequent acceptance of gifts from the same entities or persons |
8
| The employee accepting the gifts would feel comfortable about discussing the gifts with his or her manager or co-worker or having the gifts known by the public |
| The gifts from any one person or entity have a market value of $100.00 or less in the aggregate in any one calendar year |
It is the responsibility of each employee to ensure that his or her acceptance of a gift does not create the perception that favors were granted to secure favorable treatment.
Financial Matters
Timekeeping
Each employee must record accurately his or her time on a daily basis in accordance with the Companys established timekeeping policies and procedures. Each employee is expected to read, fully understand, and follow those policies and procedures. In signing your timesheet each week (electronically or manually), you are certifying that your time is being charged in accordance with those policies and procedures. Improperly shifting cost from one contract to another, improperly charging labor or materials, and falsifying timesheets are strictly prohibited. If you have any questions or doubts regarding how to charge time or record costs, it is your responsibility to seek guidance from your manager.
Company Records
The use, expenditure, and disposal of Company resources must be documented in a timely manner as required by Company procedures. Documents and other records must be maintained in accordance with the applicable requirements of law, contracts and Company policies and shall not be used for personal gain or benefit. No employee or anyone acting on the Companys behalf shall take any action to circumvent the Companys system of internal controls or provide misleading information in Company documents and records.
Financial Reporting
The Companys management (including its CEO and CFO) is required to evaluate quarterly the effectiveness of the Companys internal controls and procedures that are designed to ensure (a) that the Companys business transactions are properly authorized and fully and accurately recorded, processed, summarized and reported in the Companys books and records in accordance with generally accepted accounting principles and (b) that periodic financial communications and reports will be accumulated and communicated to the Companys management in a timely manner and will be full, fair, accurate and understandable. Employees are required to comply with the Companys internal controls and procedures and to report in a timely manner all information in their possession that may be necessary to ensure that the Companys financial reports and disclosures, as submitted to the Securities and Exchange Commission or included in other public communications, are full, fair, accurate, timely and understandable.
9
Insider Trading
Persons who possess material, non-public information concerning Company business or that of Company customers, suppliers, vendors, business partners, or competitors may not trade in the Companys securities or those of such customers, suppliers, vendors, business partners, or competitors nor reveal the information to anyone (or provide trading tips based upon such information) until the information has been effectively disclosed to the public. These prohibitions are based on federal securities laws, and, as used in those laws, material information is information that a reasonable investor likely would consider important in deciding to purchase or sell a security and that could affect the price of the security. The Company has adopted an insider trading policy that governs transactions in the Companys securities. Employees are expected to comply with that policy and are strongly urged to consult with the Companys Chief Financial Officer before buying or selling Company securities.
Dealing with Others
False Claims/False Statements
Knowingly making a false claim or false statement to the government is a violation of law and can subject both the Company and individual employees to civil and criminal sanctions including fines, suspension, debarment, and prison sentences. It is the responsibility of each employee to ensure that all claims and statements submitted to the government are truthful and not misleading. In addition, the highest standard of honorable and ethical conduct shall be observed in all relationships with the Companys competitors. The advancement of the Companys business interests through the dissemination of unverified information or other unfair actions intended to damage competitors is prohibited, as are any other dishonorable activities.
Commissions and Other Contingent Fees
The Company shall not employ or retain any person or agency to solicit or obtain any government contract for the Company upon an agreement or understanding for a commission or other contingent fee, except for employees or established commercial agencies that neither exert nor propose to exert improper influence to solicit or obtain government contracts nor hold themselves out as being able to obtain any government contract through improper influence. No employee shall enter into an agreement to pay a commission or other fee contingent upon award of a government contract without first obtaining the permission of the Companys legal counsel to do so. Also refer to the section of this Code entitled Foreign Corrupt Practices Act (FCPA).
Avoidance of Restrictions on Trade
Employees are expected to conduct themselves and the Companys business in such a manner as to be in compliance with federal and state antitrust laws that prohibit monopolies and agreements that unreasonably restrain trade. The Company will not enter into a subcontract or teaming agreement that unreasonably restricts sales by the other party directly to the U.S. government of items made or supplied by the other party and will not otherwise act to restrict unreasonably the ability of any other party to sell directly to the U.S. government. Conversely, the Company will not enter into agreements where, as a subcontractor or teaming partner, we are subject to any unreasonable restriction to sell our products or services directly to the U.S. government. Finally,
10
the Company must independently develop its pricing on all bids and proposals for government contracts and subcontracts without any consultation, communication, or agreement with any other competing offeror, and the Company shall not disclose its prices to any other competitor before bid opening or contract award.
Lobby and Political Contributions
Lobbying Activities
The Company is prohibited from using federal funds to pay persons, such as lobbyists or consultants, to influence or attempt to influence executive or legislative decision-making in connection with the award or modification of any government contract. No employee may hire such a lobbyist or consultant without the prior written authorization of the Companys Chief Executive Officer (CEO).
Political Contributions
Corporations are prohibited from making contributions of money or other resources to candidates, officeholders, and political parties at the federal level. The Company respects the right of employees to be involved in political activity and to contribute their own time and resources. Such activity, however, must not take place on Company time or property nor involve the Companys name, and the Company will not reimburse employees for any contributions they may make. Laws and regulations governing contributions to state and local candidates vary from state to state, and all employees shall act in accordance with all such laws and regulations.
Doing Business Around the World
International Business
It is always important that employees conducting international business know and abide by the laws of the United States and the countries that are involved in such business activities or transactions. These laws govern the conduct of Company employees throughout the world. If you participate in these business activities, you should know, understand, and strictly comply with these laws and regulations, including those relating to export controls, bribery, and boycotts discussed in the following sections of this Code. If you are not familiar with these laws and regulations, seek guidance from your manager prior to negotiating any transaction involving a foreign country or for a foreign entity.
Export Controls
These are specific laws and regulations to be followed when exporting materials, equipment, weapons, technology, data, software, information, and services (items). These laws and regulations apply not only to exports of such items outside the United States but also to deemed exports within the United States when export-controlled items are disclosed to foreign nationals in the United States, including to employees of the Company or its teammates who are not U.S. nationals. Prior to transferring any item outside of the United States or to a foreign company or national within the United States, it is the responsibility of each employee to ensure that all relevant export laws and regulations are followed. This responsibility includes verifying
11
(according to the Companys export procedures) that the correct license is used on any export declaration or other document required for export. If you have any doubt about exports, it is your responsibility to seek guidance from your manager.
Foreign Corrupt Practices Act (FCPA)
The FCPA is intended to prevent bribery of foreign officials by representatives of U.S. companies for the purpose of securing a business advantage. It prohibits the payment or offering of anything of value directly or indirectly to a foreign government official, political party, party official, or candidate for the purpose of influencing an official act of the person or the government in order to obtain such an advantage. It is the responsibility of each employee involved in international business activities to become familiar with the requirements of the FCPA and to seek guidance prior to engaging the services of any foreign consultant or marketing representative or making any offer or payments that might be in violation of the FCPA.
Restrictive Trade/Boycotts
A request to participate in any activity that could have the effect of promoting a boycott or restrictive trade practice fostered by a foreign country against customers or suppliers located in a country friendly to the United States or against a U.S. person, firm, or corporation may be a violation of law and must be reported promptly to your manager.
Combating Trafficking in Persons
The federal government has a zero tolerance policy regarding its contractors and their employees who engage in or support trafficking in persons, procurement of any sex act on account of which anything of value is given or received by any person, or use of forced labor. No Company employee shall violate this policy.
Administration and Enforcement of this Code
Administration and Interpretation
The Board of Directors has appointed a Compliance Committee to administer this Code with respect to persons other than directors and executive officers. The Governance and Nominating Committee of the Board of Directors will administer this Code with respect to directors and executive officers. The Governance and Nominating Committee also may issue interpretations of this Code.
Obtaining More Information
Employees are expected to know and comply with this Code and the Companys other policies and procedures. Employees who have questions about this Code or concerns regarding compliance have a duty to seek guidance. Employees should address such questions or concerns to their managers or to the Compliance Committee. Employees who wish to seek guidance anonymously should feel free to use the Companys hotline for reporting violations. Contact information for the Compliance Committee and the Companys anonymous hotline is set forth in the next section.
12
Obligation of Employees to Report Violations
It is the responsibility of any employee having knowledge of any activity that is or may be in violation of this Code or any law or regulation applicable to the Companys business to report such activity. Employees should make such reports to their managers or to the Compliance Committee:
ComplianceCommittee@icfi.com or
ICF International, Inc.
9300 Lee Highway
Fairfax, VA 22031
Attention: Compliance Committee
Employees desiring to remain anonymous may make their reports to the Companys Hotline:
(866) 373-6934 or
http://icfi.silentwhistle.com/ethfeedback/index.jsp
It is the Companys policy that there will be no retaliation against any employees who (1) report what they believe in good faith to be a violation of this Code or any law or regulation applicable to the Company or (2) assist others in making any such report.
Persons reporting potential violations should be aware that, although a Company representative receiving a report of a suspected violation will take steps to keep such report confidential, the need to investigate and correct any impropriety may require disclosure of the matter reported.
Investigation of Misconduct
The Company reserves the right to use any lawful method of investigation that it deems necessary to determine whether any person has engaged in conduct that in its view interferes with or adversely affects its business. Every employee is expected to cooperate fully with any investigation of any violation of law, the Companys policies and procedures, or this Code.
Waiver of this Code
If any employee believes that a waiver of this Code is necessary or appropriate, including, but not limited to, any potential or actual conflict of interest, a request for a waiver and the reasons for the request must be submitted to the Compliance Committee for a decision by the Companys CEO. Waivers for directors and executive officers may be granted only by the Governance and Nominating Committee of the Board of Directors, which shall have sole and absolute discretionary authority to approve any deviation or waiver from this Code as applied to directors and executive officers. Any such waiver and the grounds therefor shall be promptly disclosed as required by and in accordance with applicable Securities and Exchange Commission regulations.
13
Amendment of this Code
This Code may only be amended by the Companys Board of Directors.
14
Exhibit 99.1
ICF INTERNATIONAL, INC.
CORPORATE GOVERNANCE GUIDELINES
The Board of Directors (the Board) of ICF International, Inc. (the Company) has adopted the following Corporate Governance Guidelines (the Guidelines) to assist the Board in the exercise of its duties and responsibilities and to serve the best interests of the Company and its stockholders. The Guidelines should be applied in a manner consistent with all applicable laws and stock market rules and the Companys certificate of incorporation and bylaws, each as amended and in effect from time to time. The Guidelines are intended to serve as a flexible framework for the conduct of the Boards business and not as a set of legally binding obligations. The Board may modify or make exceptions to the Guidelines from time to time in its discretion and consistent with its duties and responsibilities to the Company and its stockholders.
A. | Director Responsibilities |
1. | Oversee Management of the Company. The principal responsibility of the directors is to oversee the management of the Company and, in so doing, serve the best interests of the Company and its stockholders. The Board has delegated responsibility for certain particular areas to specific Board committees. Such delegations appear in committee charters. By contrast, management is responsible for the operations of the Company. Board responsibility includes: |
| Reviewing and approving operating, financial and other corporate plans, strategies and objectives. |
| Overseeing risk management processes that are implemented by management; including ensuring that steps are taken to foster a culture of risk-adjusted decision making throughout the organization. |
| In part through the Compensation Committee, evaluating the performance of the Company and its senior executives and taking appropriate action, including removal, when warranted. |
| Through the Compensation Committee, evaluating the Companys compensation programs on a regular basis and determining the compensation of its senior executives. |
| In part through the Governance and Nominating Committee, reviewing and approving senior executive succession plans. |
| Establishing a corporate environment that promotes timely and effective disclosure (including appropriate controls, procedures and incentives), fiscal accountability, ethical standards and compliance with applicable laws and regulations. |
1
| Though the Governance and Nominating Committee, reviewing and approving material transactions not entered into in the ordinary course of business. |
| Evaluating the overall effectiveness of the Board and its committees. |
2. | Exercise Business Judgment. In discharging their fiduciary duties of care, loyalty and candor, directors are expected to exercise their business judgment to act in what they reasonably believe to be the best interests of the Company and its stockholders. |
3. | Understand the Company and its Business. Directors have an obligation to become and remain informed about the Company and its business, including the following: |
| The principal operational and financial objectives, strategies and plans of the Company. |
| The results of operations and financial condition of the Company and of significant business units. |
| The factors that determine the Companys success. |
| The risks and problems that affect the Companys business and prospects. |
4. | Establish Effective Systems. Directors are responsible for determining that effective systems are in place for the periodic and timely reporting to the Board on important matters concerning the Company, including the following: |
| Financial statements. |
| Compliance programs to assure the Companys compliance with law and corporate policies. |
| Material litigation and governmental and regulatory matters. |
| Monitoring and, where appropriate, responding to communications from stockholders. |
Through the Audit Committee, directors should also periodically review the integrity of the Companys internal control and management information systems.
5. | Reliance on Management and Advisors; Indemnification. The directors are entitled to rely on the Companys senior executives and its outside advisors, auditors and legal counsel after making reasonable inquiries to understand the material presented. The directors are also entitled to Company-provided indemnification, statutory exculpation and directors and officers liability insurance. |
6. | Change of Control Offers and Related Proposals. If any director receives or otherwise becomes aware of any offer, proposal or other solicitation or opportunity |
2
regarding a possible acquisition or other change in control of the Company, including by merger, consolidation, asset or stock sale or exchange, or recapitalization, such director shall promptly submit the matter to the Lead Director, who shall in turn inform the Chairman. |
B. | Director Qualification Standards |
1. | Independence. A majority of the members of the Board shall be independent directors. To be considered independent: (1) a director must be independent as determined under the applicable rules of NASDAQ as in effect from time to time and (2) in the Boards judgment, the director must not have a relationship with the Company that would interfere with the exercise of independent judgment in carrying out the responsibilities of a director |
For relationships not covered by the guidelines set forth above, the determination of whether a material relationship exists shall be made by the other members of the Board of Directors who are independent as defined above.
2. | Other Directorships. No director may serve on more than three other public company boards. Directors should advise the Chairman of the Board and the Chair of the Governance and Nominating Committee in advance of accepting an invitation to serve on another public company board. Service on boards and/or committees of other organizations shall comply with the Companys conflict of interest policies. |
3. | Tenure. The Board does not believe it should establish term limits. Term limits could result in the loss of directors who have been able to develop, over a period of time, increasing insight into the Company and its operations and an institutional memory that benefit the entire membership of the Board as well as management. As an alternative to term limits, the Governance and Nominating Committee shall review each directors continuation on the Board at least once every three years. This will allow each director the opportunity to conveniently confirm his or her desire to continue as a member of the Board and allow the Company to conveniently replace directors who are no longer interested or effective. |
4. | Retirement. Any director who reaches the age of 72 while serving as a director will retire from the Board effective at the end of his or her then current term. |
5. | Combination of the Offices of Chairman and Chief Executive Officer. The Board currently adheres to the practice of combining the offices of Chairman and Chief Executive Officer, and these Guidelines assume such a combination. The Board may, in its discretion, revisit this structure at a future date. |
6. | Lead Director. In the event that the Chairman of the Board is not an independent director, the Governance and Nominating Committee may designate an independent director to serve as Lead Director, who shall be approved by a majority of the independent directors. The Lead Director position is reviewed annually by the Governance and Nominating Committee. |
3
The Lead Director, if one is appointed, shall:
| Chair any meeting of the independent directors in executive session; |
| Meet with any director who the Lead Director deems is not adequately performing his or her duties as a member of the Board or any committee; |
| Facilitate communications between other members of the Board and the Chairman of the Board and/or the Chief Executive Officer; however, each director is free to communicate directly with the Chairman of the Board and with the Chief Executive Officer; |
| Work with the Chairman of the Board in the preparation of the agenda for each Board meeting and in determining the need for special meetings of the Board; |
| Otherwise consult with the Chairman of the Board and/or the Chief Executive Officer on matters relating to corporate governance and Board performance; and |
| Lead the deliberation and action by the Board or a Board committee regarding any offer, proposal or other solicitation or opportunity involving a possible acquisition or other change in control of the Company, including by merger, consolidation, asset or stock sale or exchange, or recapitalization. |
An individual will serve as Lead Director for no more than three consecutive years; however, the Governance and Nominating Committee may in its discretion extend or reduce the term with Board approval.
7. | Selection of New Director Candidates. Except where the Company is required by applicable law, contract, bylaw or otherwise to provide third parties with the right to nominate directors, the Governance and Nominating Committee shall be responsible for (i) identifying individuals qualified to become Board members, consistent with criteria approved by the Board, and (ii) recommending to the Board the persons to be nominated for election as directors at any meeting of stockholders and the persons to be elected by the Board to fill any vacancies on the Board. Director nominees shall be considered for recommendation by the Governance and Nominating Committee in accordance with these guidelines and the non-exclusive Board Selection Guidelines adopted by the Governance and Nominating Committee from time to time. It is expected that the Governance and Nominating Committee will have direct input from the Chairman of the Board, the Chief Executive Officer and, if one is appointed, the Lead Director. |
8. | Extending the Invitation to a New Director Candidate to Join the Board. The invitation to join the Board should be extended by the Chairman of the Board, on behalf of the Board, and the Chair of the Governance and Nominating Committee, on behalf of such Committee. Unauthorized approaches to prospective directors should be avoided. |
4
C. | Board Meetings |
1. | Selection of Agenda Items. The Chairman of the Board shall develop the agenda for each Board meeting. Each Board member is free to suggest the inclusion of agenda items and is free to raise at any Board meeting subjects that are not on the agenda for that meeting. |
2. | Frequency and Length of Meetings. The Chairman of the Board, in consultation with the members of the Board, shall determine the frequency and length of the Board meetings. Special meetings may be called from time to time as determined by the needs of the business. |
3. | Advance Distribution of Materials. Information and data that are important to the Boards understanding of the business to be conducted at a Board or committee meeting should generally be distributed in writing to the directors before the meeting, and directors should review these materials in advance of the meeting. The Board acknowledges that certain items to be discussed at a Board or committee meeting may be of an extremely confidential or time-sensitive nature and that the distribution of materials on these matters prior to meetings may not be appropriate or practicable. Presentations made at Board meetings should do more than summarize previously-distributed Board meeting materials. |
4. | Executive Sessions. The non-management directors will meet in executive session on a regular basis and at any time at the request of any non-management director. Absent unusual circumstances, these sessions shall be held in conjunction with regular Board meetings. The director who presides at these meetings shall be the Lead Director if there is one, and, if not, shall be chosen by the non-management directors, and his or her name shall be disclosed in the annual meeting proxy statement. |
D. | Board Committees |
1. | Key Committees. The Board shall have at all times an Audit Committee, a Compensation Committee and a Governance and Nominating Committee. Each such committee shall have a charter that has been approved by the Board. The Board may, from time to time, establish or maintain additional committees as necessary or appropriate. |
2. | Assignment and Rotation of Committee Members. The Governance and Nominating Committee shall be responsible for recommending to the Board the directors to he appointed to each committee of the Board. Except as otherwise permitted by the applicable rules of NASDAQ, each member of the Audit Committee, the Compensation Committee and the Governance and Nominating Committee shall be an independent director as defined by such rules and applicable rules of the Securities and Exchange Commission. |
3. | Committee Charters. In accordance with the applicable rules of NASDAQ, the charters of the Audit Committee, the Compensation Committee and the Governance |
5
and Nominating Committee shall set forth the purposes, goals and responsibilities of the committees as well as qualifications for committee membership, procedures for committee member appointment and removal, committee structure and operations and committee reporting to the Board. The Board shall, from time to time as it deems appropriate, review and reassess the adequacy of each charter and make appropriate changes. |
4. | Selection of Agenda Items. The chair of each committee, in consultation with the committee members, shall develop the committees agenda. |
5. | Frequency and Length of Committee Meetings. The chair of each committee, in consultation with the committee members, shall determine the frequency and length of the committee meetings consistent with any requirements set forth in the committees charter. Special meetings may be called from time to time as determined by the needs of the business and the responsibilities of the committees. |
E. | Director Access to Independent Advisors |
1. | Access to Independent Advisors. The Board and each committee have the power to hire and consult with independent legal, financial or other advisors for the benefit of the Board or such committee, as they may deem necessary, without consulting with or obtaining the approval of any officer of the Company in advance. Where practical, however, the Board or committee shall inform management within 30 days of such action. Such independent advisors may be the regular advisors to the Company. The Board or any such committee is empowered, without further action by the Company, to cause the Company to pay the compensation of such advisors as long as it is reasonable, as established by the Board or any such committee. |
F. | Director Compensation |
1. | Role of Board and Governance and Nominating Committee. The form and amount of director compensation shall be determined by the Board in accordance with the policies and principles set forth below. The Governance and Nominating Committee consider annually whether to undertake an annual review of the compensation of the Companys directors. The Governance and Nominating Committee shall consider that questions as to directors independence may be raised if director compensation and perquisites exceed customary levels, if the Company makes substantial charitable contributions to organizations with which a director is affiliated or if the Company enters into consulting contracts or business arrangements with (or provides other indirect forms of compensation to) a director or an organization with which the director is affiliated. |
2. | Form of Compensation. The Board believes that directors should be incentivized to focus on long-term stockholder value. Including equity as part of director compensation helps align the interest of directors with those of the Companys stockholders. |
6
3. | Amount of Consideration. The Company seeks to attract exceptional talent to its Board. Therefore, the Companys policy is to compensate directors at least competitively relative to comparable companies. The Governance and Nominating Committee shall, from time to time, engage an independent consultant to prepare a comparison report comparing the Companys director compensation with that of directors of comparable companies. The Board believes that it is appropriate for the Chairman of the Board (if not an employee of the Company) and the chairs and members of the committees to receive additional compensation for their services in those positions. |
4. | Director Stock Ownership. The Governance and Nominating Committee shall from time to time adopt guidelines for Board member stock ownership that encourages Board members to own shares of the Companys stock. |
5. | Employee Directors. Notwithstanding any provision to the contrary contained herein, directors who are also employees of the Company shall receive no additional compensation for Board or committee service. |
G. | Annual Performance Evaluation of the Board |
1. | The Governance and Nominating Committee shall oversee an annual self-evaluation of the Board to determine whether it and its committees are functioning effectively. The Governance and Nominating Committee shall determine the nature of the evaluation, supervise the conduct of the evaluation and prepare an assessment of the Boards performance, to be discussed with the Board. The purpose of this process is to improve the effectiveness of the Board and its committees and not to target individual Board members. |
H. | Board Interaction with Stockholders, Institutional Investors, the Press, Customers, Etc. |
1. | The Board believes that the Chief Executive Officer and his or her designees speak for the Company. Individual Board members may, from time to time, meet or otherwise communicate with various constituencies that are involved with the Company. It is, however, expected that Board members would do so with the advance knowledge of and, absent unusual circumstances or as contemplated by the committee charters, only at the request of the Companys senior executives. |
2. | The Board will give appropriate attention to written communications that are submitted by stockholders and other interested parties, and will respond if and as appropriate. Absent unusual circumstances or as contemplated by the committee charters, the Lead Director (or, if there is no Lead Director, the Chairman of the Board) shall, subject to advice and assistance from the General Counsel, (1) be primarily responsible for monitoring communications from stockholders and other interested parties, and (2) provide copies or summaries of such communications to the other directors as he or she considers appropriate. |
7
I. | Periodic Review of the Corporate Governance Guidelines |
1. | The Governance and Nominating Committee shall, from time to time as it deems appropriate, review and reassess the adequacy of these Guidelines and recommend any proposed changes to the Board for approval. |
8